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Los Médicos Voladores

... flying doctors to Mexico and Latin America for more than 35 years

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Command Central for Trips

Command Central

Monitoring Trip Status

Note for Tracking in Internet Explorer: once the SPOT page comes up you'll need to click the 'Compatibility' icon just to the right of the address, or install the better, faster Chrome or Firefox browser.

3 Steps of e-Paperwork for LMV Trips (LMV members)

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QuickAdd to Trip Team

Become an LMV Member:

Join LMV Today - new applicants (not existing members) enter Roster information - after joining LMV, the new applicant is taken to Pay Dues (to local chapter) and complete the General Release of Liability

Already an LMV Member?

Check and update your Roster information here | complete the General Release of Liability
Not on PayPal auto-renew? Renew your Membership Dues here
Expecting to travel Outside the USA with LMV? Securely enter or edit your Passport Information as required for such trips (if prompted for Sign In, use normal member sign in)

Traveler Pre-Trip Functions:

Trip Sign Up - review the Trip Schedule... then for your desired trip, click the gray "Trip_Team" button... to be a candidate for the trip team, click the "Add" link in upper right | QuickAdd to Trip Team
- Traveling with LMV Pilot: complete your Trip Waiver if not completed as part of Trip Sign Up
(do not proceed to the next step until instructed to do so by your Trip Coordinator)
Pay Trip Expenses (to pilot's chapter, or to International chapter for Central/South America trips)

Traveler Post-Trip Functions:

Per Diem request (to member's chapter)
Provide your Traveler Record of Donation and receive LMV acknowledgement email for tax purposes | Edit
Your Opinions of LMV Pilot Performance (for LMV-piloted flights only)
Your Feedback on LMV Clinic Operations

Affiliates

For non-LMV members collaborating at LMV Clinics:

Single-step Sign-up for Affiliates (non-LMV members)
-or- I'm already an Affiliate and just need to sign up for a clinic

Pilots

Certain functions below require the "pilot" Sign In (request from webmaster). To be certain you're signed in as "pilot"... first Sign Out of the LMV database. Continue to the steps below. If prompted to sign in, use the "pilot" Sign In.

Note: As pilot you most likely also have standard epaperwork tasks like any other traveler (dues, trip sign up, your own trip waiver, trip expenses, etc.)... you complete these tasks on the lefthand side of Command Central.

Self-Certify your Pilot Records
Certify Trip Waivers of your Passengers (Edit; complete lower portion)
Review Airfield Database
Access data for eAPIS* (within 3 weeks of departure; an Edit/Update may be necessary to refresh passport data) | eAPIS site

Pilot Trip Reimbursement

Trip Coordinators

Certain functions below require the "admin" Sign In (request from webmaster). To be certain you're signed in as "admin"... (1) Sign Out of the LMV database... then (2) Sign In with the "admin" signin. Continue to the steps below.

Review: Planning & Organizing LMV Trips | Trip Coordination | LMV Database Primer

Initiate a New Trip:
-- review Patients by Village | Villages | Clinic Reports
-- Open a New Trip (check scheduled trips; then Add)
-- connect with Village Liaison (Edit to update)
Generate my Action List by cloning common trip actions
Monitor/Edit Trip Team (see LMV Database Primer for details):
-- use Oasis, Mexico or International Trip Planning centers below
-- pull down Auto Filters to your desired trip
-- to change a field for one person, click Edit to the left of that row
-- to change the same field for a group of people, check the box to left of each... click Bulk Edit... select field, select new value, Apply
Dues Current? (note: the Dues Current column comes from the LMV Roster record, but not all chapters have up-to-date Roster records; in doubt, check with your Membership chairperson) | Dues Status*
Trip Waivers in?... for both traveler & pilot... make sure the "I so certify (pilot)" is completed | All Dates | General Release
Pilot Records are current?
Trip Expenses paid? (ask chapter Treasurer to auto-forward PayPal emails)

Oasis Trip Planning (financials, travel/lodging/emerg-contacts, actions, itinerary, paste into email blast)
Mexico Trip Planning (recent clinics, financials, lodging/emerg-contacts, actions, itinerary, eAPIS data*)
International Trip Planning (travel, financials, lodging, passports*)

Clinic Coordination | Clinic Forms

Trip Report (edit Pilot Reimbursement report to add Clinic data -- one Trip Report per healthcare discipline... for commercial-flight trips, just submit a Clinic Report for each discipline)

Chapter Treasurers

Certain functions below require the "admin" Sign In (request from webmaster). To be certain you're signed in as "admin"... (1) Sign Out of the LMV database... then (2) Sign In with the "admin" signin. Continue to the steps below.

Note: PayPal payments do NOT automatically connect to the LMV database. Therefore when the chapter treasurer receives an email notification-of-payment from PayPal, he/she should immediately register this payment in the database as noted below:

Dues Current? (note: the Dues Current column comes from the LMV Roster record, but not all chapters have up-to-date Roster records; in doubt, check with your Membership chairperson) | Dues Status*
Trip Expenses paid?

Pilot Reimbursement requests | Details (pull down Auto Filters to chapter) | Fuel/Misc Costs over Time
Traveler Per Diem requests (pull down Auto Filters to month/year)

Organizational Tools

The following web-based tools are available:

Email your... Trip Team | Roster Selection*
-- check boxes, Auto Filters, or Search to a subset
-- in the top left, click on Send_Email
(note: limited to ~250 addresses; for more, cut/paste addresses into your email client)
Schedule a Meeting
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